Festival radio tracking · Hired equipment

The radio walked. Now prove it wasn't yours to lose.

Hire companies charge full RRP for every radio that doesn't come back — £419 to £490 each, on an invoice that lands after the build with no timestamp and no name attached. KitHolder scans every radio out and back, so a missing unit becomes a named person and a time, not a line item you have to swallow.

Book a 20-minute demo — we'll bring the case Apply for a free pilot event

£419–£490 — the chargeback for one lost hire radio, full RRP. support@kitholder.co.uk

Radio being scanned at check-out with laser and green confirmation on screen

Why radios specifically

Radios are the kit most likely to walk, and the most expensive to lose.

They're handed out fast at the start of a shift, handed back late (if at all) at the end of one, and pass through more hands than almost anything else on site. Hire companies know this — it's why the loss clause on a radio order is usually the sharpest one in the contract.

// Without a scanned record

The hire company's count is the only record

Whatever their warehouse says came back short, you pay — at full RRP, with no timestamp, no name and no argument to stand on.

LOSS CHARGE · 1 × Radio (full RRP)£419.00

// With KitHolder

Every radio has a custody trail

Issue and return are both scans, not memory. A disputed radio becomes a named person, a desk scanner ID and a time — evidence, not a shrug.

RAD-0047-KXD · D. Price (Car Park)
OUT 08:12 → IN 22:31 · desk scanner 1

How a radio moves through the system

Out is a decision. Back is automatic.

[01]

Crew scans their badge

The QR on their phone identifies exactly who's at the desk before a single radio moves.

[02]

Radio scanned to that person

One radio, or several — each one is associated to the holder the instant it's scanned.

[03]

Live on the desk board

Issued, timestamped, visible to everyone in the room — not written up after the fact.

[04]

Return: hold it under the scanner

No badge, no name check. Green tick, and the holder's name and issue time are on screen.

The maths

What would your radio fleet's loss bill actually be?

Festivals lose 3–6% of fleet kit per event, charged back at full RRP. Default numbers below are set to a typical radio fleet — change them to yours.

Estimated loss bill: £2,014 per event.

The Station costs £795. One event pays for it three times over.

Loss figures from published UK hire terms and dealer RRP, August 2026. Estimate only.

Pricing

Every tier prices below the radio loss bill it prevents.

Per event, self-setup, everything included. Launch pricing for the 2027 season.

Up to 100 assets

The Box

£395 / event

Buy The Box with Stripe

Desk scanner and label roll, posted ahead. Sized for a single radio pool.

Typical radio loss bill at this size: £420–£980

Full flight case

100–500 assets

The Station

£795 / event

Buy The Station with Stripe

Full flight case: workstation, own network, desk scanner, handhelds, labels.

Typical radio loss bill at this size: £1,260–£2,940

500+ assets / multi-department

The Office

£1,750 / event

Buy The Office with Stripe

Station plus additional handhelds, per department or site-wide.

Typical radio loss bill at this size: £3,800–£8,800+

The offer

Give us one event.

We're launching for the 2027 season. If our end-of-show loss report doesn't justify the price of the system, you'll have the exact data you need to prove it.

Apply for a free pilot event Book a 20-minute demo — we'll bring the case

or email support@kitholder.co.uk