Event asset management · Multi-department & agency

An asset register that answers a disputed invoice, not just a lost-and-found list.

When a hire company's warehouse count is the only record of what came back, there's no argument to make. KitHolder gives the operations side of the business the same thing the finance side needs: a timestamped, named, exportable custody register — built for events running several departments, or several events a season.

Book a 20-minute demo — we'll bring the case Apply for a free pilot event

Season terms available for agencies and multi-event operators. support@kitholder.co.uk

KitHolder case by the production office window overlooking the festival site

The audit problem

A spreadsheet isn't evidence. A signed export is.

Most event operations have some form of asset list — but a shared spreadsheet updated by whoever remembered, at whatever time they remembered, doesn't hold up when a vendor's invoice lands after the event. KitHolder's register is append-only: every row has a person, a device and a timestamp, written at the moment of the scan, not reconstructed afterwards.

[01]

Append-only

Rows are written once, at the moment of the scan. Nothing is edited retroactively to fit a story.

[02]

Named + timestamped

Every movement carries the person, the time and the device that recorded it — not just a count.

[03]

Signed export

At the end of the event, the case produces the record: who had each item, when, and what came back.

[04]

Yours to keep

The export belongs to the organiser, not the vendor whose invoice it's checked against.

Built for scale, not just one desk

One register across departments. One register across seasons.

A single-site festival can run this from one desk. A multi-department operation — production, box office, compound, hospitality — can run the same register across several desks, each with its own handhelds, feeding one live board. Agencies running several events a year carry the same kit register, vendor list and crew list forward from event to event, instead of rebuilding it every time.

register carries forwardmulti-desk10-yr certificatepre-loaded case
KitHolder flight case opened on a festival production desk with scanner, handheld radio and live IN/OUT board

The maths

Calculate the loss bill you're currently absorbing.

Events lose 3–6% of fleet assets per event, charged back at full RRP. Put your own numbers in.

Estimated loss bill: £2,514 per event.

The Station costs £795. One event pays for it three times over.

Loss figures from published UK hire terms and dealer RRP, August 2026. Estimate only.

Pricing

Scoped to the operation, not licensed per seat.

Per event, self-setup, everything included. No seats, no annual licence. Launch pricing for the 2027 season.

Up to 100 assets

The Box

£395 / event

Buy The Box with Stripe

Software, desk scanner and label roll, posted ahead. Single desk, one department.

Full flight case

100–500 assets

The Station

£795 / event

Buy The Station with Stripe

The full flight case, one register, one live board across the site.

500+ assets / multi-department

The Office

£1,750 / event

Buy The Office with Stripe

Station plus additional handhelds and setup support, per department or site-wide. Contact us for additional requirements.

Running several events a year? Season terms for agencies and multi-event operators — your kit register, vendors and crew carried from event to event, ready on day one.

support@kitholder.co.uk →

The offer

Give us one event.

We're launching for the 2027 season. If our end-of-show loss report doesn't justify the price of the system, you'll have the exact data you need to prove it.

Apply for a free pilot event Book a 20-minute demo — we'll bring the case

or email support@kitholder.co.uk